Service Times are best used for weekly recurring events, such as Sunday services and weekly youth nights.
Less frequent events, such as bi-monthly gatherings that happen all year, can still be setup using Service Times. Create these service times the same as any other, but simply ignore the input fields for the weeks these events do not occur. This prevents the need to create dozens of Event Service Times.
For events that happen once a year, such as Christmas Eve service, church camps and conferences or limited-time Bible studies, use Event Service Times instead. These events do not run all year long.
Service Times vs Event Service Times?
Service Times - Use for weekly services and events that happen multiple times a month all year long.
Event Service Times - Use for one time events, such as holiday services, church camps, conferences and limited-time Bible studies.
Church Metrics Revolves Around Sunday
In Church Metrics, all categories are grouped by week in relation to Sunday.
By default, Church Metrics will associate your weekday service data with the previous Sunday.
You can edit this for each individual service and choose whether its data should be associated with the previous Sunday or the upcoming Sunday.
Create a Service Time
Click Admin.
Click Service Times.
Click Change on the service time you want to update.
Select the correct correlation - upcoming or previous.
Click Save.
Naming Service Times for Staff Clarity
At present, service times can only be identified by day and time (e.g., “Tuesday, 7:00 PM”). You can’t assign custom names like Young Adults or Leadership Class.
Best Practices
Use Service Times for ongoing gatherings, Events for one-time services.
Communicate clearly with staff about which service times represent which ministries.
Review your report grouping to ensure weekly totals include your midweek data the way you expect.
✅ With these steps, your midweek groups and recurring services will be accurately tracked, reported, and included in your church’s overall data.
Can I Set a Service Time to Occur Every Two Weeks?
Currently, Church Metrics assumes that all service times occur weekly. There is no option to set a service time with a bi-weekly (every two weeks) frequency.
For these service times, simply ignore the input fields for the off-weeks. Charts and reports will show zeros for the weeks the service does not take place.
Tracking Services That Happen Only on Certain Weeks
Church Metrics does not allow you to make a service time that’s specific to only certain weeks (e.g., “2nd Wednesday of the month”). However, there are a couple of ways you can work around this depending on your tracking needs.
Option 1: Separate Campuses (Best for complex tracking)
Create a campus specifically for each unique service type (e.g., Motion Night Campus, Midweek Campus).
Only enter data in that campus for the weeks when the service occurs.
This allows you to track multiple metrics (attendance, giving, volunteers, etc.) separately.
Option 2: Separate Categories (Best for simple attendance)
Keep one regular Wednesday Service Time.
Create unique categories for each service type:
Attendance – Motion Night (for 2nd Wednesdays)
Attendance – Midweek (for 3rd, 4th, 5th Wednesdays)
Enter data in the appropriate category for that week.
Tip: If you run reports, filtering by campus or category will give you totals just for that service type.