Church Metrics is designed to work for churches of all sizes — whether you’re a single-campus church, a multi-site ministry, or even a network of programs or departments. Setting up campuses is one of the first steps to using Church Metrics, and you can also organize them further with regions and tags.
📍 Creating a Campus
Whether you are a single-campus or multi-campus church, creating a campus is essential for tracking data.
Steps to Create a Campus
From your profile, click Admin.
In the left-hand navigation, select Campuses, then click Create Campus.
Fill out the following fields:
Campus Name – required.
Description – optional notes (only visible on this page).
Time Zone – required for accurate reporting.
Code – optional field (often used for online campus codes).
Chair Capacity – optional field to notate the seating capacity for this campus.
Active – check if you want this campus to immediately appear in Input and reporting. Leave unchecked if you’re not ready to track data yet.
Click Save to create your campus.
🏷️ Adding Tags to Campuses
Tags allow you to organize your campuses into custom groups (by region, leader, size, etc.). These tags can then be used in reports, charts, and dashboards for easier filtering and comparisons.
Steps to Add or Manage Tags
Go to Admin → Campuses.
Select the campus you’d like to edit.
Under the Tags section, click Add Tag and type your desired tag.
Hit Enter/Return to save the new tag.
To remove a tag, click the X next to it.
💡 Tip: Standardize your tags across campuses (e.g., “North Region,” “Youth-Focused”) so reports remain consistent.
🌍 Using Campuses, Departments, and Regions
Church Metrics lets you organize and view your data at different levels:
Campus-Level Tracking
Each campus can have its own service times.
Categories (like Attendance, Giving, Salvations) can be shared across all campuses for consistent reporting.
User permissions can limit which campuses a staff member can see or enter data for.
Department-Level Tracking
If your ministries operate across locations, create categories specific to departments (e.g., Kids Ministry, Outreach).
You can log data for departments even if they aren’t tied to a specific service time.
Regions for Higher-Level Grouping
Regions let you group multiple campuses together for reporting.
Examples:
Regions as Countries → Germany Region (Berlin + Munich campuses).
Regions as Program Families → Leadership Development Region (Training Centers).
⚠️ The terms Campus and Region are system labels and cannot be renamed in menus or reports. However, you can rename individual campuses/regions (e.g., “Campus: Berlin” → “Training Center: Berlin”).
🗑️ Deleting a Campus
If you no longer need a campus:
Log in and go to Admin → Campuses.
Find the campus you want to remove and click the trash can icon.
Important Notes:
Deleting a campus permanently removes all associated data.
This action cannot be undone.
If you’re unsure, export your data first (Records → Export) before deleting.
✅ Best Practices
Standardize Category Names – Keep categories (like “Total Attendance”) consistent across campuses and departments.
Use Parent Categories – Example: Total Attendance with subcategories for Adults, Kids, Volunteers.
Apply Tags & Regions Thoughtfully – Helps with filtering in reports and dashboards.
Set Permissions Carefully – Limit staff access to only the data relevant to their role.
By setting up campuses, regions, and tags thoughtfully, you’ll keep your Church Metrics data clean, flexible, and ready for accurate reporting across your entire organization.